Graduate School Dean's Office Records
Scope and Contents
The materials in the Graduate School Dean’s Office Records were transferred to University Archives at UNC Charlotte from the office of the Dean of the Graduate School or from subsidiary entities such as the Graduate Council. Some records in this collection predate the 1985 creation of the Graduate School.
This collection largely consists of subject files, which have been arranged into series by archives staff for ease of reference. Annual reports, minutes, correspondence, memoranda, and other administrative records are included, covering a broad range of topics such as academic planning and program development, policies and procedures, accreditation, scholarships, assistantships, recruitment, admissions, enrollment, weekend and evening classes, the Graduate Administrative Board, Graduate Council, and Graduate Student Association (GSA), and faculty and personnel matters including position requests and grants.
The collection contains the following eleven series: Annual Reports; Administration; Graduate Administrative Board and Graduate Council; Accreditation; Academic and Program Planning; Faculty; Committees and Councils; Scholarships, Fellowships, and Awards; Academic Life Cycle; Other Offices and Departments; and Alphabetical Subject Files.
- 1970 - 2009
Accessing the Collection
This collection contains some restricted material. Restricted files must be reviewed by archives staff before access can be granted.
Copyright held by UNC Charlotte. It is the patron's obligation to determine and satisfy copyright or other case restrictions when publishing or otherwise distributing materials found in the collections.
The Graduate School at UNC Charlotte was established in 1984, when its first dean was appointed. However, graduate programs at the University began as early as 1970, and a director of graduate studies was appointed in the fall of 1970. The following history and organization is taken from the university’s catalogs. For a more detailed history of the beginnings of the Graduate Studies program, see the administrative history note for the Graduate Studies records (UA0109).
“Shortly after UNCC emerged as the fourth campus of the University of North Carolina system, the University’s trustees authorized the new institution to ‘provide graduate and undergraduate instruction and research opportunities in the basic natural sciences, the social sciences, the humanities, the fine arts and teacher education.’ Two graduate degree programs designed primarily for teachers in the public school system were approved in 1969. They were a Master of Education degree and a Master of Arts in Education degree with majors in English, history and mathematics. A third graduate degree program was added in 1970 with the approval of the Master of Management degree program in the College of Business Administration.” (1972-1973 Graduate Catalog, p. 6 https://library.digitalnc.org/cdm/singleitem/collection/yearbooks/id/7416/rec/17 )
The 1989-1991 university catalog explained the purpose and organization of the Graduate School and its subsets as follows:
“The executive and administrative affairs of the Graduate School are carried out by the Dean of the Graduate School, who acts in cooperation with the deans of the […] colleges.
“The Graduate Council, whose voting members are elected by the faculty, reviews, develops and makes recommendations concerning Graduate School policy. All curricular proposals and all criteria for membership in the Graduate Faculty come before the Graduate Council, which also creates appropriate committees and hears grievances. In addition, the Graduate Council serves in an advisory capacity to the Dean of the Graduate School.
“The Graduate Faculty. In accordance with criteria developed by each graduate program or unit and approved by the Graduate Council, the Dean of the Graduate School appoints faculty members to membership on the Graduate Faculty for a renewable term of five years. Members of the Graduate Faculty offer courses and seminars and supervise research and theses at an advanced level of scholarship.
“The Graduate Student Association was chartered in 1986 and serves as the official organization for UNC Charlotte graduate students, all of whom are automatically members. Its purposes include: (a) establishment of an appropriate voice for graduate students; (b) assistance with their special social, emotional, intellectual and physical needs; and (c) liaison with the administration and faculty. The GSA holds monthly meetings, sponsors social events and publishes a newsletter.
“The Charlotte Graduate Center is a unit of the Graduate School administered by the Dean of the Graduate School. It operates under the policies established by the Graduate Faculty of UNCC. Its purpose is to employ the full range of resources for advanced study within The University of North Carolina to meet the needs and interests of students located within the Charlotte metropolitan area. The interinstitutional master’s and doctoral programs offered are those which UNCC cannot offer solely with its own academic or financial resources.” (1989-1991 Catalog, p. 357 https://library.digitalnc.org/cdm/singleitem/collection/yearbooks/id/7395/rec/34 )
26.687 Linear Feet (62 boxes [46 letter document cases, 14 legal document cases, 1 slim letter document case, 1 17.5" oversize flat])
Language of Materials
Files in each series are arranged either alphabetically or chronologically. See Processing Information note for more information on collection arrangement.
This collection was originally received as thirteen accessions which were initially processed as ten separate collections. When merged and reprocessed in fall 2018 by archives assistant Olivia Eanes, the accessions of Graduate Council minutes, program planning files, and administrative files regarding assistantships were made series in the merged collection. Most of the remaining accessions were subject files from the Dean’s office. During merging and reprocessing, these subject files were divided into series and some were added into series created from the accessions that were not subject files.
Physically, the files in each accession were kept in the order in which they were received. Folder numbers were also maintained, and thus restart at 1 for each accession. There is no folder 145 in Box 29; no folders 81, 82, or 86 in Box 34; no folder 149 or 151 in Box 36; no folder 20 in Box 53; and no folder 116 in Box 60.
- Administrative records Subject Source: Art & Architecture Thesaurus
- Annual reports Subject Source: Art & Architecture Thesaurus
- Correspondence Subject Source: Art & Architecture Thesaurus
- Education, Higher -- North Carolina -- Charlotte -- Administration -- Faculty Subject Source: Library of Congress Subject Headings
- Graduate students -- Scholarships, fellowships, etc. -- North Carolina -- Charlotte Subject Source: Library of Congress Subject Headings
- Memorandums Subject Source: Art & Architecture Thesaurus
- Minutes (Administrative records) Subject Source: Art & Architecture Thesaurus
- University of North Carolina at Charlotte -- Graduate School -- Administration
- University of North Carolina at Charlotte -- Graduate School -- Faculty
- University of North Carolina at Charlotte . Graduate School. Dean's Office
- University of North Carolina at Charlotte. Graduate School
- Graduate School Dean's Office records
- Olivia Eanes
- October 2018
- Description rules
- Describing Archives: A Content Standard
- Language of description
- Script of description
- Code for undetermined script
- Language of description note
Part of the University Archives, J. Murrey Atkins Library Special Collections and University Archives, UNC Charlotte [All collections not yet online. For assistance, contact Special Collections: firstname.lastname@example.org; 704-687-1170] Repository
Atkins Library, UNC Charlotte
9201 University City Blvd
Charlotte NC 28223 United States